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Policies and Procedures
Approved Policies and Procedures
Institutional policies and procedures are sequentially numbered and grouped by subject matter:
DO Program
DO-01 -- Academic and Professional Standards
Fact Finding Committee Procedure
Procedure for Appeal of Final Course Grades
Student Promotions Committee Procedure
Procedure for Reporting Student Professional Behavior
DO-02 -- Background Check for Students
DO-03 -- Proof of Inoculations/Health Form
Procedure for Institutional Policy DO-03: Proof of inoculations/Health Form
DO-04 -- Grading Scale
Procedure for Institutional Policy DO-04: Grading Scale
DO-05 -- Student Examinations
Procedure for Institutional Policy DO-05: Student Examinations
DO-06 -- Accommodations for Examinations
DO-07 -- Collection of Student Feedback
Procedure for Institutional Policy D0-07: Collection of Student Feedback
DO-08 -- Academically-at-Risk
DO-09 -- Remediation
DO-10 -- Leave of Absence
DO-11 -- Dismissal
DO-12 -- Graduation Requirements
DO-13 -- Grading Policies – Clinical Rotation Courses
DO-14 -- Promotion Requirement National Board Examination - Passage of COMLEX
Procedure for Institutional Policy DO-14: Passage of COMLEX
DO-15 -- Promotion Requirement – Objective Structured Clinical Examinations (OSCEs)
DO-16 -- Standardization of Student Clinical Lab Coat and Identification Badge
DO-17 -- Curricular Years
DO-18 -- Educational Goals
DO-19 -- Student Transfer
DO-20 -- Audit of Classes
Education
E-02 -- Accreditation
E-04 -- Full Time Student Status
E-07 -- Canceled Class Policy
E-08 -- Student Academic Responsibilities
E-09 -- Attendance
Procedure for Institutional Policy E-09: Attendance
E-11 -- Grading Authority
E-15 -- Student Professional Liability Insurance Coverage
E-16 -- International/Special Electives, Research, Special Interest Courses
E-28 -- Academic Regalia
E-29 -- Hooding at Graduation Ceremony
E-31 -- Graduate Teaching Assistant (GTA)
Procedure for Institutional Policy E-31: Graduate Teaching Assistant (GTA)
E-38 -- Withdrawal
E-40 -- Copyright
E-41 -- Faculty Recusal from Student Grading, Promotion, and Investigation
Finance
F-01 -- Fiscal Responsibility
F-02 -- Credit
F-03 -- Hospitality Expenses
F-04 -- Special Revenue
F-05 -- Assessment and Payment of Tuition and Fees
F-06 -- Refund of Tuition and Fees
F-08 -- Gifts and Endowments-WVSOM Foundation, Inc.
F-09 -- Investment Policy
F-10 -- Allocation of WVSOM Resources
General Administration
GA-01 -- Governance and Administration
GA-02 -- Institutional Mission Statement
Procedure for Institutional Policy GA-02: Institutional Mission Statement
GA-08 -- Drugs, Alcohol, Testing and Treatment
GA-10 -- Standing Boards, Committees or Councils
GA-11 -- Record Retention
Procedure for Institutional Policy GA-11: Record Retention
GA-14 -- Title IX, Sexual Harassment, and Discrimination
Procedure for GA-14 Title IX, Sexual Harassment, and Discrimination
GA-15 -- Safety and Security
GA-16 -- Application for Employment by WVSOM Board of Governors Members
GA-18 -- Solicitation of Funds
GA-20 -- Graduation Dates
GA-21 -- Use of College Name and Stationery
GA-22 -- Telephone Service - Long Distance Use
GA-23 -- Emergencies and Adverse Weather - Class Cancellations & Campus Closures
GA-24 -- Use of State Vehicle
GA-25 -- Public Communications
GA-27 -- Visitors on Campus
GA-28 -- Discrimination in the Workplace and Educational Environment Prohibited
GA-30 -- Bookstore and Textbooks
GA-31 -- Acceptable Use of Information Technology Resources
GA-32 -- Under Review
GA-33 -- Travel
GA-34 -- Public Record Requests - West Virginia Freedom of Information Act
GA-35 -- Adoption, Repeal or Amendment of Rules and Posting of Administrative Procedures
Procedure for the Adoption, Amendment, or Repeal of Institutional Operating Procedures
GA-36 -- Core Values
GA-37 -- Vision Statements
GA-38 -- Naming Policy for WVSOM
Graduate Programs
GP-01 -- Academic and Professional Standards
GP-02 -- Background Check for Students
GP-03 -- Proof of Inoculations/Health Forms
GP-04 -- Grading Scale
GP-05 -- Student Examinations
GP-06 -- Accommodations for Examinations
GP-07 -- Collection of Student Feedback
GP-08 -- Academically-at-Risk
GP-09 -- Remediation
GP-10 -- Leave of Absence
GP-11 -- Dismissal
GP-12 -- Graduation Requirements
Personnel
PE-01 -- Employees
PE-02 -- Faculty
Procedure for Institutional Policy PE-02 - Faculty Equivalent Tested Experience
PE-03 -- Institutional Holidays and Employee Leave
PE-13 -- Adoption of the Code of Ethics of the American Osteopathic Association for Clinical Faculty
PE-14 -- Ethics
PE - 18 - Dismissal of Senior Administrators
Physical Plant
PP-01 -- Improper use of Disposition of School Property
PP-02 -- Campus Parking
PP-03 -- Campus Use and Restrictions Policy
Research
R-01 -- Use of Research Animals
R-02 -- Allocation of Institutional Funds
R-03 -- Research Misconduct
Procedure for Institutional Policy R-03: Research Misconduct
R-04 -- Conflict of Interest in Research
Procedure for Institutional Policy R-04: Conflict of Interest in Research
R-05 -- Human Subjects Research
Human Research Protection Program Standard Operating Procedures
R-06 -- Time and Effort Certification
Procedure for Institutional Policy R-06: Time and Effort Certification
R-07 -- Export Control
Export Control SOP
R-08: Sponsored Program Administration
Procedure for Institutional Policy R-08: Sponsored Program Administration, SPIBS
Procedure for Institutional Policy R-08: Subrecipient Determination, Risk Assessment, and Monitoring
Special Rules
SR-1: COVID-19 Response
Procedure for Special Rule 1 COVID-19 Response
Procedure for Special Rule 1 COVID-19 Response Outbreak Plan
Procedure for Special Rule 1 COVID-19 Response Suspected Infection
Student
ST-02 -- Privacy Rights of Students
ST-04 -- Mail
ST-05 -- Student Health Insurance
ST-07 -- Antihazing
ST-08 -- Student Mental Health
ST-10 -- Residency Classification and Appeals
ST-16 -- Student Complaints
Procedure for Institutional Policy ST-16: Student Complaints
WVSOM Handbooks
Employee Handbook
Faculty Handbook
Student Handbook
Miscellaneous Procedures and Forms
Biosafety Committee Procedures Manual
Bloodborne Pathogens Guidelines and Exposure Control Plan
Health and Technical Standards Form
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Students must comply with the version of Health & Technical Standards in effect at the time of their matriculation.
Procedure for Access to Institutional Data
Procedure for Requesting Payment of Certification, Licensure, or Dues
(Effective April 23, 2019)
Procedure for Research Incentive Program