Policies and Procedures

Approved Policies and Procedures

Institutional policies and procedures are sequentially numbered and grouped by subject matter:

DO Program

• DO-01 — Academic and Professional Standards
  • Fact Finding Committee Procedure
  • Procedure for Appeal of Final Course Grades
  • Student Promotions Committee Procedure
  • Procedure for Reporting Student Professional Behavior
• DO-02 — Background Check for Students
• DO-03 — Proof of Inoculations/Health Form
  • Procedure for Institutional Policy DO-03: Proof of inoculations/Health Form
• DO-04 — Grading Scale
  • Procedure for Institutional Policy DO-04: Grading Scale
• DO-05 — Student Examinations
  • Procedure for Institutional Policy D0-05: Student Examinations
• DO-07 — Collection of Student Feedback
  • Procedure for Institutional Policy D0-07: Collection of Student Feedback
• DO-08 — Academically-at-Risk
• DO-09 — Remediation
• DO-10 — Leave of Absence
• DO-11 — Dismissal
• DO-12 — Graduation Requirements
• DO-13 — Grading Policies – Clinical Rotation Courses
• DO-14 — Promotion Requirement National Board Examination - Passage of COMLEX
  • Procedure for Institutional Policy DO-14: Passage of COMLEX
• DO-15 — Promotion Requirement – Objective Structured Clinical Examinations (OSCEs)
• DO-17 — Curricular Years
• DO-18 — Educational Goals
• DO-19 — Student Transfer
• DO-20 — Audit of Classes

Education

• E-02 — Accreditation
• E-04 — Full Time Student Status
• E-07 — Canceled Class Policy
• E-08 — Student Academic Responsibilities
• E-09 — Attendance
  • Procedure for Institutional Policy E-09: Graduate Attendance
  • Procedure for Institutional Policy E-09: DO Attendance
• E-11 — Grading Authority
• E-15 — Student Professional Liability Insurance Coverage
• E-16 — International/Special Electives, Research, Special Interest Courses
• E-28 — Academic Regalia
• E-29 — Hooding at Graduation Ceremony
• E-31 — Graduate Teaching Assistant (GTA)
  • Procedure for Institutional Policy E-31: Graduate Teaching Assistant (GTA)
• E-38 — Withdrawal
• E-40 — Copyright
• E-41 — Faculty Recusal from Student Grading, Promotion, and Investigation

Finance

• F-01 — Fiscal Responsibility
• F-02 — Credit
• F-03 — Hospitality Expenses
• F-04 — Special Revenue
• F-05 — Assessment and Payment of Tuition and Fees
• F-06 — Refund of Tuition and Fees
• F-08 — Gifts and Endowments-WVSOM Foundation, Inc.
• F-09 — Investment Policy
• F-10 — Allocation of WVSOM Resources
• F-11 — Procurement and Purchasing
• F-12 — Contracts

General Administration

• GA-01 — Governance and Administration
• GA-02 — Institutional Mission Statement -Pending COCA Approval
  • Procedure for Institutional Policy GA-02: Institutional Mission Statement
• GA-08 — Drugs, Alcohol, Testing and Treatment
• GA-10 — Standing Boards, Committees or Councils
• GA-11 — Record Retention
  • Procedure for Institutional Policy GA-11: Record Retention
• GA-14 — Title IX, Sexual Harassment, and Discrimination
  • Procedure for GA-14 Title IX, Sexual Harassment, and Discrimination
• GA-15 — Safety and Security
• GA-16 — Application for Employment by WVSOM Board of Governors Members
• GA-18 — Solicitation of Funds
• GA-20 — Graduation Dates
• GA-23 — Emergencies and Adverse Weather - Class Cancellations & Campus Closures
• GA-24 — Use of State Vehicle
• GA-25 — Public Communications
• GA-27 — Visitors on Campus
• GA-28 — Discrimination in the Workplace and Educational Environment Prohibited
• GA-30 — Bookstore and Textbooks
• GA-31 — Acceptable Use of Information Technology Resources
• GA-32 — Under Review
• GA-33 — Travel
  • Procedure for Institutional Policy GA-33: Travel
• GA-34 — Public Record Requests - West Virginia Freedom of Information Act
• GA-35 — Adoption, Repeal or Amendment of Rules and Posting of Administrative Procedures
  • Procedure for the Adoption, Amendment, or Repeal of Institutional Operating Procedures
• GA-36 — Values Statements
• GA-37 — Vision Statements
• GA-38 — Naming Policy for WVSOM

Graduate Programs

• GP-01 — Academic and Professional Standards
  • Procedure for GP-01: Appeal of Final Course Grades
  • Procedure for GP-01: Reporting Student Professional Behavior
  • Procedure for Graduate Academic Performance Committee
• GP-02 — Background Check for Students
• GP-03 — Proof of Inoculations/Health Forms
• GP-04 — Grading Scale
• GP-05 — Student Examinations
• GP-07 — Collection of Student Feedback
• GP-08 — Academically-at-Risk
• GP-09 — Remediation
• GP-10 — Leave of Absence
• GP-11 — Dismissal
• GP-12 — Graduation Requirements

Personnel

• PE-01 — Employees
• PE-02 — Faculty
  • Procedure for Institutional Policy PE-02 - Faculty Equivalent Tested Experience
• PE-03 — Institutional Holidays and Employee Leave
• PE-13 — Adoption of the Code of Ethics of the American Osteopathic Association for Clinical Faculty
• PE-14 — Ethics
• PE - 18 - Dismissal of Senior Administrators

Physical Plant

• PP-01 — Improper use of Disposition of School Property
• PP-02 — Campus Parking
• PP-03 — Campus Use and Restrictions, Including Deadly Weapons

Research

• R-01 — Use of Research Animals
• R-02 — Allocation of Institutional Funds
• R-03 — Research Misconduct
  • Procedure for Institutional Policy R-03: Research Misconduct
• R-04 — Conflict of Interest in Research
  • Procedure for Institutional Policy R-04: Conflict of Interest in Research
• R-05 — Human Subjects Research
  • Human Research Protection Program Standard Operating Procedures
• R-06 — Time and Effort Certification
  • Procedure for Institutional Policy R-06: Time and Effort Certification
• R-07 — Export Control
  • Export Control SOP
• R-08: Sponsored Program Administration
  • Procedure for Institutional Policy R-08: Sponsored Program Administration, SPIBS
  • Procedure for Institutional Policy R-08: Subrecipient Determination, Risk Assessment, and Monitoring

Student

• ST-02 — Privacy Rights of Students
• ST-05 — Student Health Insurance
• ST-06 — Academic Accommodations
• ST-07 — Antihazing
• ST-08 — Student Behavioral Intervention
• ST-10 — Residency Classification and Appeals
• ST-16 — Student Complaints
  • Procedure for Institutional Policy ST-16: Student Complaints

WVSOM Handbooks

• Employee Handbook
• Faculty Handbook
• Student Handbook

Miscellaneous Procedures and Forms

• Biosafety Committee Procedures Manual
• Bloodborne Pathogens Guidelines and Exposure Control Plan
• Health and Technical Standards Form - Students must comply with the version of Health & Technical Standards in effect at the time of their matriculation.
• Student Health Immunization Verification
• Procedure for Access to Institutional Data
• Procedure for Requesting Payment of Certification, Licensure, or Dues(Effective April 23, 2019)
• Procedure for Research Incentive Program