Graduation Resources

Dear Members of the Class of 2022,

We are very excited about your upcoming Graduation!  It will be a great celebration of your accomplishments!  Congratulations!!!

I have good news to share.  The WVSOM COVID Task Force led by Dr. Boyd has lifted restrictions for your graduation.  The event will no longer be a ticketed event and you are welcome to invite additional guests.  Your graduation will be conducted under an open air tent where seating will be first come, first serve the day of the event.  There will be overflow seating in adjacent facilities if needed, tent occupancy is 2300.

The Dean makes decisions regarding hooding of graduates.  Graduates may have one special hooder at the ceremony who is approved by the Dean.  You must submit a request for your special hooder to the Dean and the deadline for submission of requests has been extended to 4:30 P.M. on April 20, 2022.

I am pleased to announce that this year’s keynote speaker at your Commencement ceremony is Barbara Ross-Lee, D.O.  Dr. Ross-Lee is a remarkable person who has made significant contributions to the osteopathic medical world. 

Please direct questions to Dr. E. Bridges.

I look forward to seeing you back on campus in May to celebrate with you and your loved ones!

Best regards,

Jim Nemitz, Ph.D.

Graduation Class of 2022 - May 28, 2022, at 9:30 A.M.

The ceremony can be viewed live on the commencement webpage, the broadcast will begin shortly before the 9:30 a.m. start time.

Graduation Forms - Required

Special Hooders

Hooding at the graduation ceremony is performed by the appropriate associate deans. If you would like to request a specific member of the WVSOM faculty or another individual of your choice who meets the policy qualifications to hood you, please complete the hooding request form. 

Graduates will need to fill out the hooding request form.

If you do not request a special hooder, one of the Associate Deans will hood you. The hooder must have a terminal degree, ex. D.O., M.D., Ph.D., D.D.S., J.D., etc.

Graduates will need to complete the Hooding request by 4:30 P.M. on April 20, 2022.

Dress Code

Most hooders wear business casual or suits and ties. Some hooders wear academic regalia and some have worn their white coat. It is up to the special hooder on what works best from the choices above.

Financial Aid Exit Checklist

Items below only need to be completed if the graduate borrowed loans at any time while attending WVSOM.

  • Review Indebtedness and complete Exit Counseling at studentaid.gov as soon as possible but no later than May 7, 2022.
  • Financial Wellness for Medical School and Beyond
  • Studentaid.gov has great information on Managing Repayment.
  • Check your email for information from our Business Office and ECSI concerning your PCL and/or WVMSLP if you borrowed under these programs.
  • Private Loans and Residency/Relocation loans are not reported through NSLDS or ECSI. Don't forget them.
  • There will be one financial aid exit session on Friday, May 27 at 8:00 a.m. Attendance is Mandatory for any graduate who has borrowed money to pay for their medical education. Please contact Lisa Spencer, Director of Financial Aid with any questions. Call (304) 647-6231 or email

Cap and Gowns - required - Deadline to order January 14, 2022. Date extended until Jan. 26

Students are required to wear cap and gowns. Please contact the WVSOM Bookstore with any questions.

Sizing your regalia

Please measure your head in inches then check the conversion chart for the correct size. Make sure that the tape is secure and tight, but not too tight. Rather your tam be a little form-fitting, than too loose. Once the tam is ordered it cannot be changed or exchanged.

Tam Conversion Chart

Inches Size
19 1/2 6 3/8
20 6 1/2
20 1/2 6 5/8
21 6 3/4
21 1/2 6 7/8
22 7
22 1/2 7 1/8
23 7 1/4
23 1/2 7 3/8
24 7 1/2
24 1/2 7 5/8
25 7 3/4
25 1/2 7 7/8
26 8

 

You may want to forward this on to parents or loved ones, We get many calls from family members wanting to order items for you. Especially announcements! They are proud of your achievement and hard work. You may want to coordinate with them, just to make sure you don't duplicate orders for frames and other items.

If you have any other quests, contact the bookstore.

Cap and Gown Care

  1. Do NOT iron your gown. Once received place on a hanger in your hotel bathroom and let the steam from the shower release the wrinkles. If you would like more wrinkles removed, please use steam ONLY! You can ruin the velvet and the gown by ironing. Never iron the gown.
  2. A safety pin can be used to pin your hood to your gown once you are hooded. This will keep it in place. Also, a button on a dress shirt can be used to attach the hood.
  3. When you receive your hat be sure to put your name inside your hat. You will do a hat toss after the conclusion of the ceremony and since they are custom made, you will definitely want your own hat back. You should be able to peel the name off your regalia bag and put it in your hat. If not, we will have some masking tape and a sharpie to write your name. Do not lose your tassel.

Your Diploma

A week after graduation you will receive an email from the registrar's office with an 8 x 10 PDF copy of your diploma to use for licensing boards, etc. Transcripts are issued by request from the Registrar's office.

Military graduates and Veterans are recognized and honored at the Graduation Awards Ceremony on Friday with a presentation of the WVSOM AMOPS coin. There is a reception at 2:30 p.m. with the ceremony beginning at 3:00 p.m.under the graduation tent. Graduates are encouraged to wear their military dress uniforms.

The commissioning ceremony is held in the Alumni Center Greenbrier Military School Museum at 4:30 p.m. on Friday, May 27, 2022. 

You need to contact your service branch to discuss the details regarding commissioning and make sure you have your paperwork with you. Military students may be commissioned either following the Award Ceremony or Graduation.

Please contact Marietta Harvey if you are a military graduate or a veteran.

Map and Directions

Graduation is scheduled to start Saturday, May 28 at 9:30 AM. You will want to arrive on campus early so that you won't miss the procession. Line up for the procession is at 9:00 am.

Graduation Seating

Update 3/09/22

Graduation seating will be returning to normal, with no restrictions on the number of guests and no tickets required.

The event is outside under a tent in the parade field. Dressing in lightweight, business casual attire, and comfortable shoes are recommended.

Overflow Seating will be available where the ceremony can be viewed via live stream in our conference center.

To arrange accommodations for guests with disabilities, contact Rebekah Mcdowell at 304-647-6421

Reserved Seating Areas

There are reserved seating areas for the graduates, guests with disabilities and their families, faculty, and guests of the president. These reserved areas will be pointed out during graduation rehearsal on Friday, May 27th.

The ceremony will last approximately 2.5 hours. Followed by a reception.

Lodging and dining information can be found on the Greenbrier Valley Website. Hotels in Lewisburg fill up fast so please make reservations early.

Parking

Parking is managed by the state and local police with the assistance of WVSOM staff. You will be directed to park in specific lots as you arrive. Map and Directions

Handicapped Parking

Parking for disabled persons is located in the lot next to the graduation tent. Please indicate to the parking attendants if you need to park in the handicapped parking area and they will direct you to the reserved parking spaces. Please note that WVSOM does not provide wheelchairs.

Video and Photography

Live Video Stream

The graduation ceremony will be streamed live online with the recording available shortly after the live event. The video stream will be broadcast in the Conference Center in the WVSOM student center if anyone prefers to watch the ceremony in an indoor environment.

Photos

Staff photographers will be taking photos during the ceremony. The professional photos will be made available online via login to my.wvsom.edu.

Photo Station

A photo station under the graduation tent will be set up after graduation for the purpose of taking posed pictures of the graduate, family, and friends. Graduates and their families are welcome to take photographs on the stage after the ceremony.

FAQ

Are Pets allowed?
Pets are prohibited, anyone bringing a pet inside the tent will be asked to leave. Service animals are welcome.
Are noisemakers allowed?
No, it is encouraged to cheer on your graduate, however, noisemakers are prohibited.
Will the bookstore be open?
The campus store will be open following the ceremony.

Thursday - May 26, 2022

11:00 a.m. - 1:00 p.m.

Conference Center
2nd floor Student Center

Graduate Check-In (required)
"Almost Alumni" Luncheon - Sponsored by Alumni Association

Check-in during this time frame for your cap & gown and packet pick up.

1:00 p.m. - 1:30 p.m.

Conference Center
2nd floor Student Center

Welcome and Overview of Schedule (required)

 

  • James W. Nemitz, Ph.D., President
  • Linda Boyd, D.O., Vice President for Academic Affairs & Dean
  • Ed Bridges, Ph.D., Vice President of Administration & External Affairs
  • Rebecca Morrow, Ph.D., Assistant Dean of Student Affairs
  • Shannon Warren, Director of Alumni Relations/CME

 

1:30 p.m.

Main Building Portrait Studio
(check packet information for your time)

Individual Portraits (required)

Bring your cap & gown for the portrait

6:00 p.m. - 8:00 p.m.

Conference Center
2nd floor Student Center

Class of 2022 Reception

Belinda Evans, Director of Student Life

Friday - May 27, 2022

8:00 a.m. - 9:30 a.m.

Year 1 Classroom
Tech Building

Financial Aid Exit Interview (required)

Mandatory for any graduate who has borrowed money to pay for their medical education. Continental Breakfast will be provided

9:30 a.m. - 10:30 a.m.

Alumni Center

Graduation Brunch
Sponsored by Alumni Association

For Spouses & Significant Others

9:30 a.m. - 10:30 a.m.

Amphitheater

Class Photo & Hat Toss (required)

You must have your cap and gown with you;
please do not wear jeans, shorts or flip-flops.

10:30 a.m. - 12:30 p.m.

Main Building Classrooms

Graduation Rehearsal (required)

Includes review of hooders and proper pronunciation of names.
Box Lunch will be provided.

2:30 p.m. - 4:00 p.m.

Graduation Tent

Graduation Awards Ceremony

Reception 2:30 p.m.- 3:00 p.m.
The ceremony starts at 3:00 p.m.

4:30 p.m.

Greenbrier Military School Museum
Roland P. Sharp Alumni Center

Military Ceremony

To begin after the awards ceremony concludes

5:00 p.m. - 7:00 p.m.

Roland P. Sharp Alumni Center and Patio

Graduation Celebration BBQ

For Graduates, Families, and the WVSOM community

Saturday - May 28, 2022

8:30 a.m.

Main Building Classrooms

Graduates Assemble

9:00 a.m.

Main Building Classrooms

Graduation Line-Up (required)

9:30 a.m.

Parade Field Graduation Tent

Graduation Ceremony begins 

Immediately following ceremony

Roland P. Sharp Alumni Center and Conference Center
2nd floor Student Center

Reception

Belinda Evans will be available to help throughout graduation day by phone or in person. Faculty and staff along with police will be positioned around campus on the day of the event for assistance as well.

The campus directory can be reached through your outlook address book or through the WVSOM directory link provided.

Policies Relating to Graduation