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Admitted Students: Next Steps

Congratulations on your offer of admission to WVSOM! Please review the information below regarding your Next Steps as an accepted student.

Step 1: Just Accepted - Pay Deposits

As a recently accepted student, your next step is to decide if you will be attending WVSOM. We hope you will decide to make WVSOM your home for medical school. Your next step is to secure your seat in the Fall class. Please review the information below regarding when your 1st and 2nd deposit will be due. You should have received an official acceptance communication which would have listed your specific deadlines.

First Deposit
Date Accepted Due Date
Prior to November 15 December 14
November 15 – January 14 Due in 30 days (from time accepted)
January 15 – May 14 Due in 14 days (from time accepted)
After May 14 Due in 1 week (from time accepted)

 

Second Deposit
Date Accepted Due Date
Prior to March 1 March 15
After March 1 Due 14 days after 1st deposit or immediately depending on timing (The Admissions Office will clarify for each applicant who has been accepted.)

You can pay your deposit online with a debit/credit card.

Step 2: Complete the Background Investigation Notification & Certification 

All applicants who are accepted and plan to matriculate, must read through the Background Investigation Notification & acknowledge the notification. You can access this document through your My.WVSOM.edu account. Go to your Application Status page to complete the form. 

Step 3: Apply for Financial Aid

The Free Application for Federal Student Aid (FAFSA) is available in October. Our school code is 011245. Make sure you submit yours as soon as possible. Review our information on Financial Aid & Scholarships. Stay in touch with the Financial Aid Office to make sure you have submitted everything they need to process your student aid. The Financial Aid Office will reach out to students who have submitted both deposits and email them instructions on how to complete the institutional application we have. 

  • Review your Student Aid Report (SAR) upon receipt (by email) and follow the instructions carefully.
  • Complete the WVSOM Financial Aid Application for 2018-19 and click the SUBMIT button. This is located under “My WVSOM” on the WVSOM web page. You will use your WVSOM User ID (email) and Password to sign in. We will discuss each type of loan with you individually during May. Please type CONSULT in each box for now.
  • If you are a West Virginia resident, please review the Application for the West Virginia Medical Student Loan.  Print, complete and return the application to the Financial Aid Office if you are interested in this program. This is a straight low interest loan program with a loan forgiveness incentive.
  • You need to complete the on-line counseling at www.studentloans.gov
  • You do not need to complete the loans applications at this time. 
  • Notify the Financial Aid Office of any outside or private scholarship, Health Professions Scholarship Program, grant or other types of student aid you have received or expect to receive. 
  • If you want to allow us to speak with other people concerning your financial aid status, you MUST print, sign and return the Information Release Form. If we do not have this form on file, we will not discuss your financial aid with anyone but you (not spouses, parents, significant others, etc.).
  • If you have dependent care issues or special circumstances that affect your budget, forms are available on our web site to request consideration for a budget adjustment.
  • You will be contacted again in May by e-mail with further instructions and to discuss your individual financial aid needs.
  • Once you have completed the above steps, just wait on an email from the financial aid.

Educational Costs

Step 4: Complete Forms

Now that you have deposited, there are a few required forms that must be completed in order for you to matriculate to WVSOM. See the list below regarding the required forms, when they will be available to you, and when they are due.

Please note that each of these forms can be accessed through your MyWVSOM account. Once you've submitted these items, they will be processed and your checklist in your MyWVSOM account will be updated.

Form Available Due Date
Background Investigation Notification & Certification

Available to students who've made their 1st deposit

 

June 1st - You will complete this process through CastleBranch. You will receive an email in May regarding how to complete the Criminal Background Check. Please follow the instructions that will be provided in the email.  
Health & Technical Standards - Students must comply with the version of Health & Technical Standards in effect at the time of thier maticulation. 

Available to students who've made their 1st deposit

June 1st - The Health & Technical Standards form must be uploaded to CastleBranch. Students will be given their login information for CastleBranch in May after they have submitted the 2nd deposit. Until then, please hold onto your completed Health & Technical Standards form. Once you have access to CastleBranch, you must upload it there. 
Student Health Immunization Verification

Available to students who've made their 1st deposit

 

July 1st - Must be uploaded to CastleBranch. Students will be given their login information for CastleBranch in May. Until then, please hold onto your completed Student Health Immunization Verification form. Once you have access to CastleBranch, you must upload it there.

If you have any questions about the Student Health Immunization or verification process for form, please contact Robin Tuckwiller at rtuckwiller@osteo.wvsom.edu or 304-647-6233.

Student Health Insurance

Student will receive an email regarding this sometime late during the Spring semester after the 2nd deposit has been submitted

 

July 1st - All students are required to have health insurance while a student at WVSOM.

Students will receive an email with instructions late during the spring semester regarding enrolling in the WVSOM Student Health Plan or submitting a waiver.

Students must have submitted their 2nd deposit and have been assigned their WVSOM student email account to complete this process.

If you have any questions, please contact Gwen Byrd at gbyrd@osteo.wvsom.edu or 304-647-6336.

Students are required to upload their HSA Health Insurance Card (or their private health insurance card if they were approved the wavier for the HSA insurance) to their Castle Branch account. 

For more information regarding health insurance, please visit https://app.hsac.com/wvsom

Please note that male students who are between the ages of 18-25 are required to complete the Proof of Selective Service. If you fall in this category, you will see information regarding this form in your My.WVSOM.edu account within your Application Status page. 

Step 5: Obtain Current CPR Certification

Students are required to have a current CPR card when they arrive on campus for orientation (typically the last week in July).

WVSOM teaches American Heart Association Professional BLS at the end of students' 2nd year. American Heart Association would be the preferred class to take, but we will accept other classes as long as they have "hands on" training (not just internet based), and the training includes training for adults, children, and infants with AED training. You do not need to present this information to the Admissions Office. Just make sure you have it with you when you arrive for orientation in July.

If you have any questions about this requirement, please contact Robin Tuckwiller at rtuckwiller@osteo.wvsom.edu or 304-647-6233.

Step 6: Review Mandatory Assignments

Make sure you review the complete list of Mandatory Assignments that are due prior to matriculation (orientation).

Step 7: Review Housing Directory

WVSOM keeps a Housing Directory to assist students with finding a place to live. You can access the directory online through your MyWVSOM account after paying the 1st deposit.

Step 8: Prepare for Convocation & White Coat Ceremony

Each year, the WVSOM Convocation & White Coat Ceremony takes place in August on a Saturday. You will receive email communication once this date has been set so that you can start preparing.

The event takes place in our new Student Center, and seating is typically limited to three guests per student, but there is overflow space in the Alumni Center where the ceremony will be live streamed.

The ceremony will also be live streamed and made available online for guests who can't attend and will be available online following the event as well.

Step 9: Review the Academic Calendar

The academic calendar for the 2018-2019 school year is still being finalized. For now, we have the following available for you. Please note this is subject to change. As soon as everything is finalized, we will post it here for you. 

Step 10: Submit all final transcripts & complete any outstanding prerequisite requirements

WVSOM must have final transcripts from all colleges/universities you've attended. Final transcripts should not have any in-progress coursework listed and should reflect any degrees conferred. Any final transcripts that were submitted to AACOMAS will be considered official & do not need to be sent to WVSOM again. However, if you had any in-process coursework that does not get updated and verified through AACOMAS by the first of April, you will need to have an official, final copy sent directly to WVSOM by June 1st.

If your course(s) will not be completed until after June, please note the Admissions Office must still have your final official transcript prior to orientation (typically the last week in July).

AACOMS Academic Update (Coursework) Periods:

  • September 1, 2017 – October 13, 2017
  • December 14, 2017 – February 15, 2018
  • March 15, 2018 – April 13, 2018

If you had any outstanding prerequisite requirements, those must be completed prior to orientation (typically the last week in July) at the latest. We must have the official final transcript showing you have completed the course. Again, if you get everything completed and updated with AACOMAS by the first of April, we will accept the transcript from them. Otherwise, you will need to request to have the official, final transcript sent directly to WVSOM:

West Virginia School of Osteopathic Medicine
Admissions Office
400 Lee Street North
Lewisburg, WV 24901

OR email them to: admissions@osteo.wvsom.edu

Step 11: Review the Incoming Student FAQs

Make sure you review the Incoming Student FAQs. There is important information listed within the FAQs for incoming students!

Step 12: Review the Book List & Medical Equipment List

Make sure you review the Bookstore webpage for additional information on your book list, medical supply list, etc. Always contact the Bookstore directly with any questions prior to making purchases.

Step 13: Contact us with any questions

If you think of any questions, please don't hesitate to contact the Admissions Team at admissions@osteo.wvsom.edu or 800-356-7836. We are here to assist you throughout the process.